What secretarial services are offered?

Services include company incorporation, annual filings, director changes, corporate actions, and minutes book maintenance for Board and General Meetings.

What is the compliance calendar for companies?

Companies must follow quarterly compliance actions including disclosures, financial statement approvals, and holding a minimum of four board meetings annually.

What are the mandatory registers to be maintained?

Mandatory registers include Register of Members, Directors, Charges, Share Application and Allotment, Transfers, Directors’ Shareholding, Investments, Loans, Fixed Assets, Dividend, and Contracts.

What are the penalties for non-compliance?

Penalties vary based on the type of non-compliance, with fines extending to several lakhs for failures in maintaining mandatory registers and filing necessary forms.

Secretarial Services

Our Secretarial Services are designed to support companies in maintaining compliance with regulatory requirements and managing corporate governance efficiently. We provide a comprehensive suite of services tailored to meet the needs of both new and existing companies.

Key Services Offered:

Support for Incorporation of a New Company
Online Payment facility
Ongoing filing services for existing Companies: Annual Filing,Change in Director,creation of Charges,Rights Issue / Preferential Issue,Alteration of Memorandum etc.
Preparation / Maintenance of Minutes Book for Board Meeting,General Meetings (AGM & EGM)
Maintenance of all the forms filed MCA and related documents in the digital format. The companies can access all the secretarial documents with a secured Login.

COMPLIANCE CALENDAR – PRIVATE LIMITED COMPANIES/CLOSELY HELD PUBLIC LIMITED COMPANIES

Quarter	Mandatory Item	Action Points	Penal Provisions
April to June	Disclosure of interest by directors in Form MBP 1	Minutes to be prepared within 30 days of completion of the meeting	In case of default, a penalty of Rs.25,000 and every officer of the company who is in default shall be liable to a penalty of Rs.5,000.
July to September	Approval of Financial Statements Approval of Directors’ Report Approval of Annual Return
October to December	No mandatory item. But a minimum of 4 Board meetings in a year has to be conducted by a Company and not more than 120 days shall intervene between two meetings
January to March	No mandatory item. But a minimum of 4 Board meetings in a year has to be conducted a Company and not more than 120 days shall intervene between two meetings

MAINTENANCE OF STATUTORY REGISTERS

The following registers are to be maintained mandatorily by all Companies as per the provisions of Companies Act, 2013:

Sl. No	Name of Register	Penal Provisions
1	Register of Members	If a Company defaults to maintain and update the Register of Members periodically, the company and every officer of the company who is in default shall be punishable with fine which may extend to Rs.3,00,000
2	Register of Directors and Key Managerial Personnel	The company and every officer of the company who is in default or such other person shall be punishable with fine which may extend to Rs.10,000.
3	Register of Charges	The company and every officer of the company who is in default or such other person shall be punishable with fine which may extend to Rs.10,000.
4	Register of Share Application and Allotment	The company and every officer of the company who is in default or such other person shall be punishable with fine which may extend to Rs.10,000.
5	Register of Transfers	The company and every officer of the company who is in default or such other person shall be punishable with fine which may extend to Rs.10,000.
6	Register of Directors’ Shareholding	The company and every officer of the company who is in default or such other person shall be punishable with fine which may extend to Rs.10,000.
7	Register of investments	The company and every officer of the company who is in default or such other person shall be punishable with fine which may extend to Rs.10,000.
8	Register of Loans	The company and every officer of the company who is in default or such other person shall be punishable with fine which may extend to Rs.10,000.
9	Register of Fixed Assets	The company and every officer of the company who is in default or such other person shall be punishable with fine which may extend to Rs.10,000.
10	Register of Dividend	The company and every officer of the company who is in default or such other person shall be punishable with fine which may extend to Rs.10,000.
11	Register of Contracts and arrangements in which Directors are interested	In case of failure to maintain the register of contracts and arrangements in which Directors are interested, every Director shall be liable to pay a penalty of Rs.25,000.
12	Seal Book	The company and every officer of the company who is in default or such other person shall be punishable with fine which may extend to Rs.10,000.

MANDATORY FORMS TO BE FILED BY ALL COMPANIES

Items	Filings	Due Date	Penalty for Non Compliance
Filing of Balance Sheet and Profit & Loss Account	Form AOC 4	Within 30 days of AGM	UPTO 12 TIMES the normal filing fees in case of late filing of forms for a further period of 270 days. Failure to file Financial Statements: fine of Rs.1,000 for every day during which the failure continues but not more than Rs.10,00,000, and the MD and the CFO, and in their absence, all the directors of the Company, shall be punishable with fine up to Rs.5,00,000. Failure to file Annual Return: Fine upto Rs.5,00,000 and every officer of the company who is in default shall be punishable with fine which may extend to Rs.5,00,000.
Filing of Annual Return	Form MGT 7	Within 60 days of AGM
Filing of Special Resolutions passed in General Meetings	Form MGT 14	Within 30 days of passing the special resolution
Appointment of Statutory Auditors	Form ADT 1	Within 15 days of appointment/reappointment
Appointment/Cessation of Directors	Form DIR 12	Within 30 days of appointment/cessation
Creation/Modification/ Satisfaction of Charges	Form CHG 1/ CHG 4	Within 30 days of creation/modification/satisfaction